Administration

Student Management & Admissions

Every student record, from first enquiry to leaving certificate, in one place.

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What Student Management does

Admit students, keep their profiles, family links, photos and documents current, and move them between classes and campuses without retyping anything. Enquiries, admission approvals, class capacity and bulk edits are all handled on the same screens the rest of the system reads from, so fees, attendance and exams always see the same child.

Features

Everything inside Student Management

Admission form

A configurable admission form with guardian details, family number, session, fee plan and photo, printable blank or filled.

Admission enquiries

Record walk-in and phone enquiries before they become students, and convert them when the family confirms.

Admission approvals

Route new admissions through an approval step when a class is full or a discount is requested.

Class capacity limits

Set how many students a class or section can take so admissions stop, or go to approval, when it is full.

Family grouping

Link siblings under one family number so fee vouchers, payments and reminders can work per family.

Batch transfer and promotion

Promote a whole class to the next session or move students between sections and campuses in one action.

Bulk update

Change class, section, status, fee plan or any other field for many students at once.

Active, inactive and left students

Mark leavers with a leaving date, keep their history, and re-activate a returning child.

Students Not Currently Enrolled

A separate view of leavers so their old dues, challans and payment history stay reachable.

Student change log

See who changed a student's fee, class or status, and when.

Student QR codes and ID cards

Print QR ID cards for students that work with the QR attendance app.

Automatic roll numbers

Optionally let the system assign the next roll number school-wide or per section on admission.

Students by user

See which staff member admitted or manages which students.

Workflows

How your team uses it, step by step

Admit a new student

1
Open Admissions › Manage Students › Add Student
2
Fill the profile, guardian and family details
3
Choose campus, class, section and fee plan
4
Save; the first fee challan can be generated immediately

Promote a class at year end

1
Open Extras › Batch Transfer/Promote Students
2
Pick the source campus, class and section
3
Choose the target class and session
4
Confirm; exam and fee history stays with each child

Screens

Portal screens in this module

Manage Students
Admission Queries
Admission Approvals
Admission Capacity
All Students
Batch Transfer/Promote Students
Add Bulk Students
Students By User
Student QR Code
Roll Number Series
Student Strength Summary

Reports

Reports you can print or export

Student Strength Summary
New Admissions report
Inactive / Left Students report
Student list by class, section, house or user

FAQ

Common questions about Student Management

Can we import our existing students from Excel?

Yes. During onboarding the EDUBase team uploads your student data from a filled Excel template, and after go-live you can add or update students in bulk from Excel yourself.

What happens to a student who leaves and comes back?

Mark the student inactive with a leaving date; the record and its history stay. On return, re-activate the same record so nothing is lost.

Can we stop admissions when a class is full?

Yes. Set a capacity per class or section; new admissions beyond it are blocked or sent for approval.

Works with

Related modules and apps

Fee Management & Challansmodule Student Attendancemodule Student 360°module School Setup & Multi-Campusmodule

Browse all modules, see the mobile apps, or read the Feature Book.

See Student Management on your own data.

Book a free online demo and we will walk through this module using your classes, fee plans and reports.

Book a free demo Talk on WhatsApp See every feature