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Finance

Fee Management & Challans

Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.

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What Fee Management does

Define fee plans per class or per student, generate monthly or installment challans for the whole school in one go, and collect at the counter, by family, or through the bank. Discounts and payments can go through approval, every receipt is printable, and old dues carry forward automatically.

Features

Everything inside Fee Management

Fee plans and particulars

Build fee plans from your own fee heads (tuition, transport, exam, admission) with per-month amounts and repeating months.

Per-student fee changes

Change one child's fee for a single challan or permanently, with concessions recorded against the plan.

Generate challans in bulk

Create the month's challans for a campus, class or the whole school in one click, with optional prorating and first-time payables.

Installment challans

Split a large fee (annual charges, admission) into installments on separate vouchers.

Arrears carried forward

Unpaid balances roll into the next challan; a month-wise breakdown of old dues can print on the voucher.

Add amount to generated challans

Add a fine, an extra charge or a custom head to challans that already exist.

Pay or print challans

Take full or partial payment, print single, family or compact multi-per-page vouchers.

Family-wise payment

Collect for all siblings together and print one receipt for the family.

Direct payment

Take money without going through the challan list, for one-off receipts.

Discounts with approval

Give a discount on a challan; discounts and payments can wait for a manager's approval.

Consolidated receipts

When a parent pays several months at once, print one receipt instead of one slip per month.

Challan settings and branding

Bank account, header/footer notes, vertical or horizontal voucher layouts and school branding.

Yearly fee increment

Raise fees for a new session across students in one operation.

Payment history

Every payment a student or family has ever made, in one list.

Workflows

How your team uses it, step by step

Month-start billing

  1. 1

    Open Admissions › Generate Challan

  2. 2

    Choose campus, class, month, due and expiry dates

  3. 3

    Tick options such as prorated or attendance fine

  4. 4

    Generate; send the SMS or app notification in the same step

  5. 5

    Print vouchers or let parents pay through the bank

Counter payment

  1. 1

    Open Pay or Print Fee Challans

  2. 2

    Search the student or family

  3. 3

    Enter the amount, discount if any, and payment mode

  4. 4

    Print the receipt; the finance ledger is updated automatically

Screens

Portal screens in this module

  • Create Fee Plans
  • View/Edit Fee Plans
  • Generate Challan
  • Generate Challan Installment Wise
  • Add Amount in Generated Challan
  • Pay or Print Fee Challans
  • Direct Payment
  • Familywise Payment
  • Pending Approvals Payments
  • Pending Approvals Discounts
  • Paid Challans
  • Challan Discounts
  • Payment History
  • Print Fee Reminder
  • Student Yearly Fee Increment
  • Challan Settings
  • Fee Plan List
  • Fee Particulars
  • Discount Types
Reports

Reports you can print or export

  • Detail Fee Report
  • Day Wise Paid Challans
  • Class Wise Fee Particular Report
  • Fee Intimation
  • Payment History
FAQ

Common questions about Fee Management

Can parents pay at a bank instead of the school counter?
Yes. EDUBase integrates with major Pakistani banks and payment channels; the voucher carries a consumer number and the payment is posted to the child's account automatically.
Can we split a big fee into installments?
Yes. Generate Challan Installment Wise creates separate vouchers for each installment.
Do old dues carry forward?
Yes. Any unpaid balance appears on the next challan, and the printed voucher can show a month-wise breakdown of what is pending.
Can a paid challan be corrected?
Payments can be edited or reversed by users who hold that privilege, and every change is written to the activity log.
Works with

Related modules and apps

Fee AutomationmoduleFee Reports & DefaultersmoduleBank Fee CollectionmoduleFinance & Accountingmodule

Browse all modules, see the mobile apps, or read the Feature Book.

See Fee Management on your own data.

Book a free online demo and we will walk through this module using your classes, fee plans and reports.

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