Finance

Finance & Accounting

Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.

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What Finance does

Fee receipts and salary payments post to the books automatically, and other income and expenses are entered on simple forms. The finance module gives you a full double-entry ledger with accounting periods, year-end closing, partner or shareholder accounts, and the standard statements a school owner or accountant expects.

Features

Everything inside Finance

Chart of accounts and GL groups

Your own account heads, grouped and typed as asset, liability, equity, income or expense.

Journal entry, expense and income forms

Post journals directly, or use the simpler Add Expense and Add Other Income screens.

Automatic postings

Fee payments, refunds and salaries post to the ledger without re-entry.

General ledger and GL inquiry

Drill from any account into its entries for a date range, with print.

Trial balance, P&L, balance sheet

Standard statements with separate debit and credit columns and day-wise P&L.

Cash report and daily snapshot

What came in and went out today, and a frozen daily picture of students, fees and cash.

Accounting periods and year end

Close periods so nothing can be posted into them, and close the financial year with proper closing entries.

Shareholders and partner accounts

Track partner capital and ratio-based distribution of profit.

Reversal-only corrections

In the new ledger a posted entry is never edited or deleted; it is reversed, with both entries kept.

Old vs new ledger comparison

Run the new ledger alongside the old one and compare account by account before switching.

Voided transactions

A list of every cancelled fee transaction, with who and when.

Workflows

How your team uses it, step by step

Month-end close

1
Review Journal Inquiry and GL Inquiry for the month
2
Post any expenses not yet entered
3
Print Trial Balance and P&L
4
Close the accounting period

Screens

Portal screens in this module

Accounting Periods
GL Groups
GL Accounts
Chart of Accounts
Journal Entry
Add Expense
Add Other Income
Journal Inquiry
GL Inquiry
General Ledger
Trial Balance
P & L Statement
Balance Sheet
Cash Report
Shareholders
Daily Snapshot Report
Ledger Setup
Ledger Journals
Ledger Periods & Year End
Ledger Reports
Old vs New Ledger
Voided Transactions

Reports

Reports you can print or export

General Ledger
Trial Balance
P & L Statement
Balance Sheet
Cash Report
Daily Snapshot Report
Journal Inquiry
GL Inquiry
Ledger Reports

FAQ

Common questions about Finance

Do fee payments go to the ledger automatically?

Yes. Every fee payment and salary payment creates the matching journal entries.

Can we close the financial year on 30 June?

Yes. Ledger Periods & Year End produces the closing entries and the year's P&L.

Can partners see their share of profit?

Yes. Shareholder accounts and ratio-based distribution are supported.

Works with

Related modules and apps

Fee Management & Challansmodule Purchase Requisitionsmodule Payroll & Salariesmodule EDUBase Owners Appapp

Browse all modules, see the mobile apps, or read the Feature Book.

See Finance on your own data.

Book a free online demo and we will walk through this module using your classes, fee plans and reports.

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