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Users, Privileges & Activity Log

Give each staff member exactly the screens and actions they need, and see who changed what.

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What Users, Privileges does

Create unlimited staff logins, grant screens and actions individually or by role, restrict users to their campuses, and read the User Logging page to see who created, changed or deleted any record, with the changed fields highlighted and a severity badge.

Features

Everything inside Users, Privileges

Users and privileges

Per-user, per-screen and per-action rights, including view-only versus edit.

Campus scope

A user sees only the campuses granted to them.

User Logging

Plain-sentence activity log with critical/important/normal severity, filters and a link that opens the record with the change highlighted.

Daily summary

A digest of important changes goes to the navbar bell and the Owner App.

Approvals

Payments, discounts, salary changes, admissions and leave can require a second person.

Data truncate (controlled)

Clear demo or test data under strict rights, with the action logged.

Password reset

Staff passwords are reset by an admin; parents log in with a one-time code.

Screens

Portal screens in this module

  • Users & Privileges
  • User Logging
  • Data Truncate
  • Permanent Data Truncate
  • Update Profile
Reports

Reports you can print or export

  • User Logging
FAQ

Common questions about Users, Privileges

Can a clerk see fee screens but not delete payments?
Yes. Deleting or editing payments is a separate right.
How do we find out who deleted a student?
Open User Logging, filter by the record; the entry names the user, the time and the change.
Works with

Related modules and apps

School Setup & Multi-CampusmoduleCloud Hosting, Backups & Data Isolationmodule

Browse all modules, see the mobile apps, or read the Feature Book.

See Users, Privileges on your own data.

Book a free online demo and we will walk through this module using your classes, fee plans and reports.

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